The policy of Dar-e-Arqam School to collect school fees and other charges is two pronged; to ensure that parents timely pay all dues for a sustainable service delivery in the school and ii) to support those families experiencing genuine inability to pay fees so that enrolment of their kids may not be compromised in line with the mission and vision of our school. The school fees collection policy is outlined below, and all Parents, Guardians and Students must follow it in letter and spirit.

1. Admission Fee (Non-refundable) will be charged once from every new student at the time of admission. Security Fee (if applicable) is also payable only at the time of admission and is refundable at the time of withdrawal.
2. The Annual Resource Charges will be paid annually by every student.
3. There is five percent (5%) discount for full payment (one year) of tuition fee by July 10.
4. The tuition fee shall be charged monthly in advance for all grades/classes, and tuition fee cut-off date is 10th o f every calendar month.
5. If a monthly payment is not received by the due date as noted on the tuition fee bill, a late fee fine of Rs. 15 per day will be charged till the expiry of validity date of the bill (challan form), which is 20th of every month. After the expiry of validity date, the tuition fee bill will be considered invalid, and new fee bill will only be issued with an additional fine of Rs. 20/-per fee bill plus the late payment charges incurred till that day.
6. The fee defaulters (students whose fees remain payable even after the expiry of Due/Validity Date) are issued periodic reminders followed by the Final Reminder, thereafter the student will not be permitted to attend class until the total amount due,
7. Parents/Guardians habitually defaulting on fees payment have the risk of making their children liable to being struck off the school roll.
8. Re-applying will be treated as a fresh enrolment and processing of such application will be subject to the vacancy and clearance of all outstanding dues and penalty amount.
9. Where a parent/guardian believes financial circumstances have arisen that will prevent or delay the payment of the school fee, a variety of options are available, such as
   • Extension of Time
     If an extension is required, please contact the school Finance Manager prior to the due date.
   •  Payment Plans
     Payment of the school fee can be made by regular installments. All payment plans must ensure that the account is cleared by the last day of the academic session (year)or as negotiated with the Finance Manager.
   • Fee Concessions
     In cases of financial hardship an application may be made for a fee concession.
     • Concession applications are accepted at the commencement of each academic year
       or at any point initiated by the family. Concessions are issued for a maximum period
       of 12 months within a calendar year. Consideration for a subsequent 12-month period will require a new application.
     • Fee concession application forms are available at the school office.
10. Fee Bills will be issued latest by 28th of each month prior to the billing month and sent to home through students. It is the responsibility of the parents to inquire from the school’s office if they have not received the fee bill by the 5th of the billing month. All dues will be paid directly either in cash to the school’s office or to the schools specified branches of a bank. The payment ‘due date’ and the fee bill
    ‘validity date’ is marked on the fee bill, and late fee will be collected by the school office/bank at the time of payment.
11. Admission Fee, Annual Resource Charges/ other charges are non-refundable under any circumstances. For students leaving in mid-month, balance payment of tuition
    fee is not refundable. No refunds for any payments will be made if student is suspended
    on disciplinary grounds or the student is found in breach of the student code of conduct,
    and parent /guardian will be liable for paying up any damages caused to the school property
12. The school reserves the right to hold student’s transcripts, grade reports, school leaving
    and other certificates if the dues have not been cleared.
13. All parents and guardians responsible for guaranteeing school dues payment will
    read and sign an undertaking for compliance with the school’s policies as outlined
    in the ‘Admission Pack’.
14. Student seeking late enrolment in the school (after the commencement of the
    academic session) will be considered a fresh admission and shall be liable to pay all
    dues admissible under the school fee policy.
15. Fees will be payable for the whole period in w hich extended leave by a student is taken.
16.  If parents intend to withdraw their child from the school, one-month prior written
    notice to the school office is m andatory. Alternatively, one-month fee will be
    charged on leaving school. Student is bound to return school belongings (text books,
    library books and all accessories etc.) in his possession before leaving the school. If
    any fees remain outstanding, it will be payable as per the normal payment terms.
    as determined by the school management.
    condoned or reduced in any circumstances.
17. The security deposit will be refunded in full at the time of the ‘withdrawal’ of the
    student or request for School Leaving Certificate after completion of studies or
    otherwise provided that the student has paid all his/her dues and the school has no justifiable claim outstanding.
18. The fee discount policy of the school is as follows:
    (a) 20% sibling discount is available to third child onwards of a family studying in the
    school.
    (b) 50% discount is available to the children of the school staff i.e. teachers, administrative
    staff and the class 4 employees.
    (c) A special discount of Rs 200/- per month is available to the child of any public/ private
    sector teacher.